Emails Essay Example | Topics and Well Written Essays - 500 words

Emails - Essay Example Use professional signatures, not elaborate ones. Signatures should contain information about yourself in relation to your position and department, and how you can be contacted (your cellphone number, extension number or direct line). Reply promptly and accordingly to messages that need a reply. This is to inform the sender that you have read and understood the message he has sent. However, be cautious when replying. Do not use the reply-to-all button if the information you are sending is for the sender only. Business e-mail addresses include the name of our company. Your signatures contain the name of our company. Be careful in sending out e-mails to people outside of your department and our company since our e-mail address is connected to the reputation of our company. You carry the name of your department and our company when sending out e-mails. You carry our reputation through sent messages. And it is important that we protect our company’s name so that our business will go on according to our mission, vision and goal. E-mails are part of doing our business. It is important that each one of us uses it with care and responsibility since it shows a glimpse of the policies and the communication style we have in our company. This policy serves as a reminder for everyone using e-mails. I hope that this would be a start of creating a new and more professional way of writing, sending out and replying to our e-mails. If you have any questions or clarifications, please do not hesitate to send back a reply. Emphasizing the importance of professionalism in using e-mails is the focal point of the policy. Since the e-mail is used as a major form of communication in companies, it is important to emphasize that it should be used with care. It is important to consider the reader and how he will react to an e-mail message by determining the appropriate language (Jerz & Bauer, 2008). Quality is